If in doubt - invoke the right of parley
- we adhere to the pirates code.

Officer of the Day should be at the clubhouse by 9.30am on normal
sailing days and 8.30am on Regatta Days. Boat Captain/Crew and
Timekeeper should be at the clubhouse at least 2 hours prior to the
scheduled start of the first race. Check the Race Calendar.
Note: Officer of the Day must not leave the
fenced grounds of KCC except to transport the Support Boat to/from
the ramp and to assist in an emergency (it is still best to delegate
if possible). There must always be a Club Member within hearing of
the radio whilst boats are on the water!
Officer of the Day must be a minimum of 18 years
of age.
The Officer of the Day is a member
of the RACE OFFICIALS on a sailing day. Refer to the Sailing
Instructions.
Review KCC Operational Plan and perform duties in
accordance.
If the KCC COVID-19 Plan is active, perform
additional supervision in accordance with the plan.
Assisting with compliance with KCC's policy of no
cash or valuables on the premises and no confidential information
maintained on the premises.
Morning
- 9.30am - Executive Committee Member will unlock both Club double gates (Ward Street) & Open
Club (8.30am on Regatta Days)
- Obtain Club internal keys (see a Committee member if you
don't know how)
- Unlock Garage Door, Switch on Shower Boosters at the
switchboard.
- Raise Flags, Switch on radios and other indicators.
- Radio check with support boat as soon as they are ready to
go on the
water. Radio channels and call signs are on the Contact page of
the KCC website.
- Open canteen & shutter, Back room, balcony door and some
windows.
- If the Canteen Manager has not already:- 3/4 fill the urn
and switch to medium. Arrange tea cups & mugs.
- Perform
Canteen Duties. Call for help from other members as needed
to assist
- Arrange tables & chairs
- Check toilets and place paper towels, toilet rolls etc out
if necessary. (Tell Canteen Officer if stocks are low)
- Have a Coffee Break
- Receive race fees & initial sign-on.
- Set-up finishing timesheets,
sign on sheets (and
regatta registration forms if a regatta is on), stopwatches & binoculars if
regular Timekeeper is not in attendance. The sheets are
available to download from the Sailing Instructions page of the
KCC website.
- Authorise any change of skipper, crew or boats as per
Sailing Instructions. Coordinate with Race Secretary or
Assistant Race Secretary.
- Perform timekeeper's duties as per separate instructions
sheet if regular Timekeeper is not in attendance.
Afternoon
- Oversee canteen & race fees as per points earlier, call for
help from other members as needed to assist. If necessary - shut
the Canteen whilst a Race is on.
- Authorise any change of skipper, crew or boats as per
Sailing Instructions. Coordinate with Race Secretary or
Assistant Race Secretary.
- Perform timekeeper's duties as per separate instructions
sheet if regular Timekeeper is not in attendance, else assist.
After Racing
- Organise tractor to be taken to ramp for Boat.
- Perform
Canteen Duties. Call for
help from other members as needed to assist. If alchohol is
being served ensure you have an assistant who has RSA
qualification. Refer Licensee if in doubt. Get help to run the
canteen if it conflicts with other duties. Canteen is lowest
priority.
- Turn off all radios and indicators and ensure cords are not
hanging down.
- Lower & store flags
- Hose out ladies and gents showers & toilets
- Put chairs up, sweep floors. Check phone key has been put
away.
- Turn off shower boosters & ensure all hoses are put away.
- Check & lock garage.
- Lock canteen & shutter (Check with Canteen Manager they have
finished), computer room, balcony door and windows.
- Turn out the lights (check the outside ones as well) & check
everyone is out of the club.
- Replace Club internal keys. Put garbage bins out for
collection in street.
- Lock main shutter door to the club & lock all gates. Do not
allow members or non members to use the "we'll lock up, you can
go" excuse re the Club or garage unless at least 1 (one) current
Committee member is willing to stay behind supervising the lock
up and that member has keys. The Canteen is not permitted to
remain open for any reason once the OTD and Canteen Manager has
left.
- Check boat yard gates are locked including the SSSC boatyard,
the old SSSC building/garage door and all KCC buildings, junior
boatshed and garages/external gates are locked.
- Do a quick sweep of the beach and surrounding area for any
gear that’s been left behind.
- Organise for any Race Fees or non-canteen money to be
provided to Treasurer, Assistant Treasurer or a Committee
Member. The Club has a "no-cash on premises" policy.
Special Notes
- You are in charge of the club! Familiarise yourself with
the KCC Sailing Instructions and
the KCC Operational Plan
(both
attached to Notice Board). The KCC Operational Plan contains our
emergency safety procedures!
- You should ensure that there is always a club member in
the club at all times (Don't leave radios, children or canteen
without a club member on the floor - no exceptions!)
- Monitor the weather and stay in touch with the Race
Committee Vessel (especially in adverse weather situations or if
adverse weather is predicted)
- Refer any incidents, accidents or unusual events to the
KCC Secretary for documentation.
- Provide advice and consultancy to the Junior Division
Representatives in relation to sailing and safety at KCC.
- If you need help, ask for it! Whilst you are responsible
for the tasks, you aren't expected to do them all by yourself!
- Review KCC Operational Plan and
Safety Management System and perform duties in
accordance.
- Arrive at least 2 hours prior to the first scheduled race
- The Race Committee Vessel Boat Captain is a member of the
RACE OFFICIALS on a sailing day. Refer to the Sailing
Instructions.
- Prepare Support Boat according to needs of the race series.
(Check fuel, oil, hooter, anchors, race buoys, flags, bungs,
radio, safety gear, pre-run boat motor, check tractor fuel, oil
and water).
- You are responsible for fuelling the boats and
ensuring the oil is full. KCC1 is fueled with unleaded fuel and
a separate oil tank with 2 stroke oil. The engine when running
does the mixing. Never place 2 stroke fuel directly in KCC1's
fuel tank. KCC2 (rubber ducky) runs on pre-mixed 2 stroke fuel.
Never run KCC2 direcly on unleaded fuel.
- You are responsible for fuelling the tractor. The
new tractor runs on diesel fuel. Never place 2 stroke fuel or
unleaded fuel in the
Tractor. Also check the tractors engine oil level and the
radiator water level.
- Make sure you have your Boat Drivers License (mandatory - if
you do not hold a license you can crew but cannot drive a KCC
boat), fresh drinking water, life jackets, safety gear as per
NSW Waterways regulations and personal gear safely stowed
on-board. This should include some warm and wet weather gear.
Ensure you have a sharp knife, binoculars and shackle key on
board for emergencies and access to a first aid kit. It is also
desirable to have a mobile phone on board as radio backup and
that the OTD knows your number. Make sure you know KCC's
Officer of the Day's Phone Number and clubhouse phone number.
Refer to the Contact page of the KCC website for the clubhouse
phone number and radio channels used.
- Make sure you have a copy of and refer to the latest Sailing
Instructions and Operational Plan for procedures on the water.
- Launch Race Committee Vessel after meeting with Race
Secretary, Assistant Race Secretary, Officer of the Day or
delegate re the conditions, course and decision to race.
Officer of the Day or a Committee Member can often be engaged to
drive the Tractor down. Do not force someone to drive the
tractor if they have not done it before. Also note that if there
is no OTD, then there is to be no racing!
- Note that from the completion of the Race Briefing you are
responsible for the Decision to Race or continue racing. Refer
to the Sailing Instructions and Operational Plan.
- Stay in communication with Officer of the Day via Radio
regularly and remember to warn and advise them of the Start Time
for the first division and any deviation from scheduled starts (eg
if boats are OCS or a division does not start in correct
sequence, is recalled or starts at a different interval).
After racing:-
- Run boat motor with fresh water.
- Wash down boat, gear(including boat anchor, buoy
anchors/ropes, boat motor etc) and tractor with fresh water.
Hose down the boat trailer thoroughly! Clean
inside of boat. Remove all rubbish from the boat!
- Wipe down the windscreen with a clean cloth both inside and
outside to remove salt.
- Turn off the radio and isolator switch in the boat.
- Ensure tractor key is hung up and not left in the ignition.
- Advise KCC Club Boat Captain or KCC Equipment Officer of any
defects.
- Advise President, Equipment Officer or KCC Boat Captain of
fuel/oil status of tractor and boat after racing. Update the
blackboard with any defects or shortages.
- Store boat, gear, tractor and lock garage (garage door and
upstairs door). The boat should be ready for the next days
racing when you are finished.
- Also advise of any incidents or accidents that may have
occurred on the water or in relation to your duties and if
considered serious with potential legal consequences, request
they be documented by KCC OTD and advised to the KCC Secretary.
Performed by Officer of the Day if our regular Timekeeper is not available.
If Officer of the Day performs this duty and is the only member in
the Clubhouse, it is recommended they close the canteen from 15
minutes before the first race until the Support Boats have been
retrieved from the water after racing.
- Review KCC Operational Plan and perform duties in
accordance.
- Familiarise yourself with the event from the
Race Calendar, Sailing Instructions and radio operation.
- The Timekeeper is a member of the RACE OFFICIALS on a
sailing day. Refer to the
Sailing Instructions.
- Ensure the time on the KCC Club Clock is accurate.
- Obtain from the
Sailing
Instructions page of the KCC website, a copy of the timekeepers sheer, signon
sheet and regatta registration form - if a regatta is on) from the computer
room and fill out race details (stored in cupboard, Notify Race
Secretary if you use the last sheet, or go to the website and
download and print some new forms)
- Obtain at least two stop watches and binoculars from the
computer room (stored in cupboard)
- Perform "radio check" with Race Committee Vessel Boat
Captain and assist/notify Race Committee Vessel Boat Captain as
to finish line accuracy in relation to viewing from KCC Club
House. Radio channels and call signs are on the Contact page of
the KCC website.
- Make radio contact with Race Committee Vessel at least 10
minutes before the first race, if they have not contacted you..
- Start stop watches on signal from Race Committee Vessel and
time the race off the first division to start. (Be prepared to
run a second stopwatch if a division is recalled and has to
re-start)
- Record the Sail Number, Boat Class and Finish Time of all
Boats as they cross the finish line relative to the stop
watches. If they finish incorrectly, still record time but
highlight with comments on the sheet.
- Record all DNF (Did Not Finish), DNS (Did Not Start), DSQ
(Disqualified), OCS(On Course Side) and DNC (Did Not Come to
Start).
- Record who the Boat Captain, Boat Crew and Officer of the
Day were on the sign-on sheet.
- Check Sign-on Sheet against timekeeper's sheet (i.e. number of
boats match) and notify Support Boat Captain when all boats have
finished and are accounted for so that they may pull up the
buoys and come to shore. If someone is not accounted for,
commence verification/search procedures to locate them. If they
have not been accounted for within 5 minutes, action the KCC
Operational Plan.
- Give timekeeper's sheet to Race Secretary or Assistant Race
Secretary ASAP after the last boat has finished. This will later
be supplied to Webmaster who will run a second check of results
prior to posting on KCC website.
- One hour after last boat has finished, check Sign-on sheet
that all boats have signed-off (if SI's do not require sign-off
then ensure you have counted the boats as they come to shore
upon finishing) and give sheet to Race Secretary or Assistant
Race Secretary. If someone has not signed off(or not come to
shore if SIs do not require sign-off), commence
verification/search procedures to locate them. If they have not
been accounted for within 10 minutes, refer to the KCC
Operational Plan. If they have forgotten to sign-off, if
applicable in SIs, refer to the Sailing Instructions for
penalties and inform Race Committee.
- Put stop watches and binoculars away.
Special Notes
-
Keep a watch on all boats for mishaps and
distress. Notify Race Committee Vessel Boat Captain if you
suspect a boat is in trouble.
-
Watch out for children who may take the
opportunity to play with stop watches or other gear during a
race.
-
Listen to general radio broadcasts and
notify Race Committee Vessel Boat Captain of items of
importance. (Approaching bad weather is a good example). Always
have someone within earshot of the radios when there are Race
participants, Club Members or Official Boats on the water.
-
Be alert to boats that come to shore
either as legitimately finished or as DNF/DNS and then go back
out for a pleasure sail.
-
For Sprint Series Events and Cruising
Division, you will need to sound the Club's hooter for the
starting procedure in lieu of the Support Boat, refer Sailing
Instructions. You will also need to monitor boats to ensure they
start at the correct time as per their handicap. Refer to Race
Secretary or Assistant Race Secretary for these handicaps.
-
For Sprint Series events (if held), you will need to
keep lap counts of boats (ie note how many laps they have done)
and may need to track the leading boat for the Support Boat if
they are called to assist someone. You do not need to capture
finish times for the Sprint Series, just the placing they cross
the finish line in.
-
Timekeeper also usually assists with the
collection of Race Day Fees and passes them to the Treasurer at
the conclusion of racing.
Canteen Staff (Officer of the Day usually)
Note: If Officer of the Day performs this duty and is the only
member in the Clubhouse, it is recommended they close the canteen
from 15 minutes before the first race until the Support Boat(s) have
been retrieved from the water after racing.
- Responsible for running of the canteen on a race day. Canteen Manager usually opens the Canteen and does initial setup. If they are absent it falls to you to perform this task. Refer to a General Committee Member for guidance / help.
- Operate Canteen for approximately 2 hours prior to racing until 15 minutes prior to scheduled racing. It is usually closed during racing.
- You are responsible for keeping the food warmers stocked during the day and serving in the canteen. If you need help, ask for help from Club Members. Prices are on the blackboard.
- Note you cannot serve alcohol until after racing and then only if Licensee and RSA certificate holder is present in the canteen.
- At completion of the day’s racing (usually after the last boat is ashore), re-open the canteen for approximately 90 minutes (this may be extended to ~120 minutes at your discretion and during Regattas and Special Events but refer to the Canteen Manager for guidance).
- You are responsible for cleaning up the canteen (washing/drying up, sweep floor, wipe down benches, empty urns, empty bins, place new liners in bins, clean food warmers and disposing of un-eaten/expired foods.)
- Tally the cash in register (keeping canteen money separate from any other fees taken). Hand Canteen money to Canteen Manager and other money to Treasurer (noting what the money was for).
- Report to the Canteen Manager on food/drink stocks at completion of the day (i.e. observed shortages so that they can organise re-stocking prior to the next event)
- Lock up the canteen. See Committee Member if you don’t know how to lock up. No cash or valuables should be left in the canteen or indeed the Club. Never leave the Canteen open in control of anyone else when you are leaving except the Canteen Manager or the Licensee. There are to be no “she’ll be right, we’ll lock up” episodes.
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