If in doubt - invoke the right of parley - we adhere to
the pirates code.

All Committee Members should read all the role descriptions
below and the Frequently Asked
Questions on the KCC website.
Quick Summary of Committee Duties
The following is a quick summary of all major tasks performed by the
Committee .
The first name
in brackets after the task is the primary role responsible and
accountable for the task. The second or subsequent names after
the slash are consulted or assist in performing the task.
- Annual General Meeting Notification, Agenda, Motions
and Committee Nomination forms (Secretary / Executive
Committee,Webmaster)
- Aquatic License (Secretary / Treasurer)
- Assistance to new sailors / members (Division Captains &/or Junior President /
President, Race Secretary &
website's FAQs)
- Auditing of KCC financial books (Treasurer / external Auditor)
- Australian Sailing Memberships (Treasurer)
- Bank Accounts - Signing authorities, EFTPOS, investment
strategies & general banking (Treasurer)
- BBQs and social occasions (Social Secretary / Canteen
Manager)
- Budget for coming season (Treasurer)
- Canteen, canteen goods for sale & canteen prices
except alcohol (Canteen Manager)
- Capital projects / improvements / works (President /
Treasurer & Executive Committee)
- Code of Conduct document maintenance (President / Webmaster
& Secretary)
- Computers and Printers (Webmaster / Race Secretary)
- Communication to Members (President / Editor, Publicity
Officer, Executive Committee & Webmaster)
- Constitution - master copy maintenance (Secretary /
Webmaster)
- Corrospondence - official in/out (Secretary / President)
- Cruising Division - all aspects (Cruising Division
Delegate / Race Secretary & President)
- Documentation of Incidents (Secretary / Officer of the
Day)
- Duty Rosters (Vice President / Race Secretary)
- Duty Descriptions of Committee roles - this webpage (Webmaster / President)
- Duty Descriptions of Duty Roster personnel roles (Race
Secretary / Vice President, Webmaster & Boat Captain)
- Executive Committee Subweb (Webmaster / Secretary,
Treasurer, Race Secretary & rest of the Executive Committee
as appropriate)
- Email - Addresses, mailboxes, email hosting & email forwarding
(Webmaster)
- Equipment - General incl building maintenance (Equipment Officer / General Committee)
- Equipment - Racing, boats, trailers, legislated boat
safety equipment and tractors (Boat Captain / Equipment
Officer)
- Equipment - Sailing Australia compliance & boat
measurement (YA Equipment
Auditor / Race Secretary & Equipment Officer)
- Facebook (Editor / Facebook Administrator, Publicity
Officer & President)
- Fees structure for membership (Treasurer /
Executive Committee & Webmaster)
- Fees - Regattas and quotations for hosting events
(Treasurer / Race Secretary)
- Filing of official corrospondence, minutes, insurance
certificates, registrations, leases and other documentation
(Secretary)
- Financial Report - annual for AGM (Treasurer / Canteen
Manager, Executive Committee)
- Flags & Radios (Equipment Officer / Boat Captain & Race
Secretary)
- Fund Raising (Publicity Officer / Social Secretary)
- Gardens and grounds maintenance including lawns,
weeding, footpaths, boat yard grounds and trees. (Greenkeeper /
Members)
- Handicapping of racing (Race Secretary)
- Honour Boards (Equipment Officer / Executive Committee)
- Incorporation Statement Lodgement & Incorporation
compliance (Secretary)
- Insurance - Boats & Boat Trailers (Secretary / Boat
Captain & Treasurer)
- Insurance - Building & Contents (Secretary / Treasurer)
- Insurance - Public Liability
(Secretary / Treasurer)
- Insurance - Tractors (Secretary / Treasurer)
- Invoices and billing (Treasurer)
- Junior Monohull Division sailing (Junior President /
Junior Division Representative & Race Secretary)
- Keys - Juniors for Boat Shed (Treasurer / Junior
President)
- Keys - Members keys to the Boat Yards (Treasurer / Race
Secretary & Vice President)
- Key Register (President / Vice President, Treasurer &
Secretary)
- Leases - Boat Yard Ward St Kurnell; 304 & 310 Prince
Charles Parade, Kurnell. (Secretary / Treasurer)
- Legal Compliance with all laws and authorities
(Executive Committee / General Committee)
- Liquor & alcohol prices, alcohol procurement, Liquor License
application / renewal & compliance (Licensee)
- Meetings - Regular including scheduled dates - Committee, General Meeting, AGM,
Special General Meetings (Secretary / President)
- Meetings - External Committees to KCC (President /
Delegates)
- Member's Register (Secretary / Treasurer)
- Membership Forms - Catamarans, cruising, KCC T&Cs, Boat Yard Storage Agreement Forms
(Treasurer / Webmaster)
- Membership Form - Junior Monohulls (Junior President /
Treasurer & Webmaster)
- Minutes & Agendas - Meetings including Committee, General, Annual
General, Special General Meetings (Secretary)
- Notices of Race (Race Secretary)
- Occupational Health & Safety incl exit
signs, fire
extinguishers, first
aid kits and defibrilator (Executive Committee / Equipment Officer)
- Operational Plan and Risk Management Plan (Race
Secretary / Webmaster, Secretary)
- Phone - Clubhouse on-site phone (Treasurer)
- Post Office Box - maintenance and emptying (Secretary /
Treasurer)
- Presentation Night (Social Secretary / President,
Canteen Manager & General Committee)
- Prizes & Trophies including end of season, KCC
regattas, perpetual engraving etc (Race Secretary, Junior President / Treasurer)
- Protest Committees (Race Secretary / Division Captains)
- Publicity (Publicity Officer / President)
- Race Calendar (Race Secretary)
- Racing - Ancillary documents including sign on/off sheets, regatta
registration, timekeepers sheets etc (Race Secretary /
Webmaster)
- Racing and race results (Race Secretary / Junior
President & Webmaster)
- Regattas - Running and organisation (Race Secretary /
Junior President, Division Captains & delegated Sub-Committee)
- Registrations - Boats, Trailers and Tractors (Treasurer
/ Boat Captain & Secretary)
- Relationships with class associations and other Clubs
(Race Secretary / President)
- Relationships with other organisations, local council
and authorities (President / Delegates & Executive Committee)
- Reports for Committee, General, Special and Annual
General Meetings (Secretary / Executive Committee)
- Sailing Instructions (Race Secretary)
- Safety Management Plan (Boat Captain / Race Secretary)
- Sponsorship and donations (Publicity Officer
/ President)
- Storage in boat yards (Treasurer / Race Secretary)
- Storage in junior boat shed (Treasurer / Junior President)
- Sub Committee Apointment(s) (President / Executive
Committee)
- Website - www.kcc.asn.au maintenance and updates
including domain name, SSL certificates and hosting website
provider (Webmaster)
- WIFI - Clubhouse WIFI linked to the clubhouse phone
(Treasurer / Webmaster & Race Secretary)
- Working Bee Tasks & dates (President / Equipment Officer
& Members)
- Working with Children government clearances - if
required. (Junior President / Junior Division Representative
& relative members)
Executive Duties
Off Season
- President is to utilise Vice President whenever they need
help to perform their duties. (Vice President is a full
Executive Committee Member and has full authority whenever
President is not in attendance or is unavailable to contact).
- Review, advise and utilise
appropriate Committee Members (Primary / Assisting) regarding
the coming season per the
Quick
Summary of Committee Duties above.
- Emails sent to the president@kcc.asn.au and vp@kcc.asn.au will be forwarded to
the KCC President's and Vice President's private email addresses by the KCC Webmaster
regularly throughout each week. Make sure you have supplied
your current phone number and private email address to all
Committee Members and the KCC Webmaster (note your private phone
number and email address will NOT be stored on the KCC website).
- Obtain handover from previous President/Commodore concerning all items
that affect KCC.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- Review all incoming and outgoing correspondence concerning
KCC.
- Represent KCC's best interests at all times and be the focal
point for external committees, correspondence, meetings, risks,
issues and decisions that affect KCCs short, medium and long
term physical and financial viability.
- Chair and attend all KCC Committee, General, Special and
Annual General Meetings.
- Organise and allocate tasks at working bees.
- Write an off season Facebook (old Cat Chat) article and supply
to the Editor for publication on Facebook.
- Utilise Vice President to build and maintain KCC Duty Roster
for the current season. Supply to Webmaster.
- Assist Treasurer in managing the Boat Yards storage from the
current Boat Yard Agreements. This role
is usually delegated to the Vice President.
- Maintain relationship with all local land owners, local and
state Government/authorities.
- Ensuring compliance with KCC's policy of no cash or
valuables on the premises and no confidential information
maintained on the premises.
- Audit and maintain the Main Key Register (KCC Clubhouse Keys, KCC Clubhouse
Grounds Gate Keys, KCC Monohull Shed Keys, KCC Front and Back Boat Yard Keys,
KCC Front Boat Yard Building Keys, Other Keys e.g. canteen and
other internal keys) - Either maintain or organise
audit/maintenance of Registers of all Keys. As a general rule:-
- Main Key Register (Listing of all keys and who has a
copy) is owned and maintained by KCC President and a copy supplied to Executive Committee
Members.
- Subset of the Main Key Register - the Boat Yard(s) and
Monohull Storage Shed Key Register is owned and maintained
by the President with assistance from the Treasurer (from the Boat Storage Agreements) with
assistance from the Junior President (Junior Monohulls).
- Remove keys from non-members or non authorised persons.
Never give out keys to non-Members or Visitors wishing
temporary storage!
- only current full Committee Members, with a reasonable
need, should have main
KCC Clubhouse/Clubhouse Grounds Gate Keys;
- only KCC Executive Committee Members should
have KCC Front Boat Yard Building Keys unless a specific member has been
authorised to store locker gear in the ground floor of the
building;
- only KCC Back Boat Yard financial members storing boats should
have KCC Back Boat Yard Keys;
- only KCC Front Boat Yard financial members storing
boats should
have KCC Front Boat Yard Keys;
- only Junior Division Representative and KCC Junior
Monohull Members storing boats should have Monohull Shed
Keys;
- A copy of all keys should be on the master key tag;
- Only the KCC Executive Committee are
authorised to have a copy of all keys;
and
- If in doubt about key status, it is worth changing the
locks and re-issuing (This is expensive but a necessary
security pre-caution).
During Season
- President is to utilise Vice President whenever they need
help to perform their duties. (Vice President is a full
Executive Committee Member and has full authority whenever
President is not in attendance or is unavailable to contact).
- Review, advise and utilise
appropriate Committee Members (Primary / Assisting) regarding
the coming season per the
Quick
Summary of Committee Duties above.
- Emails sent to the president@kcc.asn.au will be forwarded to
the KCC President's private email address by the KCC Webmaster
regularly throughout each week. Make sure you have supplied
your current phone number and private email address to all
Committee Members and the KCC Webmaster (note your private phone
number and email address will NOT be stored on the KCC website).
- The President and Vice President are members of the KCC RACE
COMMITTEE. Refer to
Sailing Instructions.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- Review all incoming and outgoing correspondence concerning
KCC.
- Represent KCC's best interests at all times and be the focal
point for external committees, correspondence, meetings, risks,
issues and decisions that affect KCCs short, medium and long
term physical and financial viability.
- Chair and attend all KCC Committee, General, Special and
Annual General Meetings.
- Weekly Race Briefing speech to make relevant announcements
to KCC Members (including a Season Opening Speech on first
sailing day of the year)
- Ensure Officer of the Day understands their duties and
responsibilities each week.
- Organise and allocate tasks at working bees.
- Write an annual Facebook (old Cat Chat) article and supply
to the Editor for publication on Facebook.
- Utilise Vice President to build and maintain KCC Duty Roster
for the current season. Supply to Webmaster whenever it changes.
- Maintain relationship with all local land owners, local and
state Government/authorities.
- Ensuring compliance with KCC's policy of no cash or
valuables on the premises and no confidential information
maintained on the premises.
- Review, advise and utilise appropriate Committee Members
regarding:-
- Duty Rosters (Vice President)
- Other responsibilities per the off season above.
- Regatta structure, fees and prizes (Race
Secretary / Treasurer)
- Regatta Sailing Instructions and Notices of
Race (Race Secretary)
- Post February, when supplied by Treasurer, review and sign a
copy of the audited KCC annual Financial Statement prior to the
AGM.
- Prepare a report for General Meetings and Annual General
Meeting re all items concerning KCC members.
- Select and prepare course with assistance from Race
Secretary of the Presidents Cup (last event of the season) and
award handicaps at your discretion.
- Chair a sub Committee to facilitate the Presentation Night
venue and format. Utilise Vice President, Canteen Manager and Social Secretary as
necessary. Obtain budget recommendation for the night from
Treasurer.
- Organise dignitaries invitations to the KCC Presentation
Night.
- Hand over to the new Season's President (usually you
complete up to and including Presentation Night to facilitate
easier transition, including Master of Ceremonies Duties at the
Presentation Night)
- Utilise Assistant Secretary whenever you need help to
perform your duties.
- Review the
Quick
Summary of Committee Duties above.
- Emails sent to the secretary@kcc.asn.au will be forwarded to
the KCC Secretary's private email address by the KCC Webmaster
regularly throughout each week. Make sure you have supplied
your current phone number and private email address to all
Committee Members and the KCC Webmaster (note your private phone
number and email address will NOT be stored on the KCC website).
- Review relevant important KCC documents as referenced in
FAQ
77.
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- The Secretary is a member of the KCC RACE COMMITTEE. Refer
to Sailing Instructions.
- Assisting with compliance with KCC's policy of no cash or
valuables on the premises and no confidential information
maintained on the premises.
- The Assistant Secretary and/or Treasurer usually collects and reviews the
mail from the PO Box and KCC letter box and distributes to the
appropriate Committee Members or to Secretary if not
specifically addressed elsewhere. The Secretary will then decide
on a course of action for each item he/she receives.
- Be the primary contact for all correspondence in and out of
the KCC. Formal correspondence out should be ratified at
Committee Meetings. The President will, if requiring assistance,
enlist the Secretary re Correspondence out from the Club. ONLY
the President or Secretary should write correspondence OUT on
behalf of the Club (occasionally Publicity Officer and Race
Secretary may also be an exception to this) unless ratified at a KCC Committee meeting
otherwise.
- Documentation of any racing
incidents/accidents/or other items (e.g. burglary) that may
potentially have legal consequences (if in doubt document it)
- Attend Committee Meetings monthly, General Meetings
quarterly, AGM annually and Special General Meetings (when/ if
convened). The Secretary is responsible for:-
- Setting the date of the next
Committee Meeting (except General Meetings and the AGM which
are usually in the Race Calendar) so that it suits as many
Committee Members as feasible and notifying all Committee
Members. The first Committee Meeting of the year is usually
held in June and the last in April.
- For General Meetings, Special
General Meetings or AGMs – notifying the Editor and
KCC Webmaster at least 30 days prior so they can place a
Notice of Meeting or any Motions on Notice on Facebook and
on the KCC Website.
- Bringing at least 2 copies of the
previous minutes to the meetings (except General Meetings
and AGM where you should bring 6 copies) and a list of all
Correspondence In/Out pertaining to the meeting.
- Taking the minutes at the meeting
and along with the President ensuring the meeting stays on
track and to time.
- Distributing copies of the
minutes after the meeting to the Executive and General
Committee.
-
E-mailing a copy of the minutes to
the Webmaster
for storage in the Executive Committee Subweb section of website.
- Be the formal custodian of the KCC Constitution (see
Executive Committee Subweb)
- Be the formal custodian of the KCC Operational Plan as
recommended by the Race Secretary.
- Be the formal custodian of the KCC Code of Conduct as
recommended by the Executive Committee.
- Be the formal custodian of all Important Documents (see KCC
Executive Committee Subweb)
- Formally filing all pertinent Club correspondence and
documentation that is required to be kept for legal reasons.
- Apply for the Club's annual Aquatic License from NSW
Waterways for the coming season (usually late July or early
August). This takes several weeks to process and must be filed
for as soon as the Season’s Race Calendar has been finalized by
the Race Secretary.
- Check that the Club has valid and current Building
Insurance, Contents Insurance, Boat Insurance and Public
Liability Insurance for the current season – monitor that
amounts insured are adequate. File the certificates for these
and keep offsite to the Club.
- Check the Club’s registration on Boat Trailer(s) and both
Support Boats (KCC1,KCC2, KCC3 etc) are current and paid. If necessary
organise Boat Captain to attend to any checks that may be
necessary(roadworthy’s etc)
- Maintain a KCC Members Register (Note is often easier and more
practical to negotiate that the Treasurer performs this duty). A
copy of this register is no longer placed in the Executive Committee
Subweb of the KCC website due to security and privacy concerns.
At a minimum a folder of all
Membership Forms plus Life
Member's details can form this Register. The Emergency contact
details related to Members entries in the register must be
accessible within 15 minutes if required. (E-mail to the Webmaster)
- Maintain the Australian Sailing (old Yachting Australia (NSW)) database
with all our members and in particular ensure that those that
have paid Australian Sailing Membership fees are flagged so the Club is invoiced. (Note is
often easier and more practical to negotiate that the Treasurer
performs this duty)
- Maintain the KCC Important Documents, a list of which forms
the page under Important Documents in the Executive Committee Subweb section of the KCC website.
(Any updates need to be e-mailed to the Webmaster)
- Ensure the Nomination Form for the next
Season’s Committee is updated and sent to
the Webmaster and to the KCC Editor before mid March each year.
You will often find the KCC Webmaster has posted a basic version
well before March each year in the Committee section of the KCC
website. If so, advise of any changes such as Motions on Notice.
- At the completion of the Season, after the AGM but before
handing over to the new Secretary and within 30 days of the AGM,
lodge Form 12 as per the Incorporation Act along with a copy of
the Treasurer’s audited report from the AGM and appropriate fee.
- Hand-over to the new season’s Secretary within 21 days of
the AGM.
Off Season
- Utilise Assistant Treasurer whenever you need help to
perform your duties.
- Review the
Quick
Summary of Committee Duties above.
- Emails sent to the treas@kcc.asn.au will be forwarded to the
KCC Treasurer's private email address by the KCC Webmaster
regularly throughout each week. Make sure you have supplied
your current phone number and private email address to all
Committee Members and the KCC Webmaster (note your private phone
number and email address will NOT be stored on the KCC website).
- Review relevant important KCC documents as referenced in
FAQ
77.
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- Assisting with compliance with KCC's policy of no cash or
valuables on the premises and no confidential information
maintained on the premises.
- Since you will commence your role in May each year you will
need to obtain a handover from the previous Treasurer including
all transactions since previous financial year, copy of previous
years financial books, copy of AGM annual report, account
balances, outstanding invoices and copy of all bank statements
since previous financial year. (KCC Financial Year is 1st March
to 29th February annually)
- Organise that only appropriate Executive Committee and
Committee members have signing authority to KCC Bank Accounts.
Cancel any outgoing authorities.
- Supply a signed copy of the AGM Annual Report to the
Secretary for inclusion with annual KCCs Incorporation Report to
the Government.
- Review and/or build and maintain a copy of KCC's financial
books for your term.
- Record all Income and all Expenditure
- Maintain a Summary of Income and Expenditure
itemised into categories.
- Maintain a Balance Sheet showing Current
Assets, Non Current Assets and Members Equity.
- Have basic understanding of the expected KCC budget for the
coming season. (ie what KCC can and cannot afford and advise
Committee).
- Maintain and pay account in relation to KCC's phone number.
- Maintain and pay account in relation to KCC's EFTPOS
machine.
- Assist in maintaining Boat Yard and Junior Storage Shed Key Register as a
subset of the KCC Main Key Register owned and maintained by KCC
President / Junior President. Obtain Junior Monohull details from
Junior President. Other details should come from Boat Storage
Agreements.
- Assist Secretary in maintaining Member's Register by
supplying membership including Life Member's details to KCC
Secretary. At a pinch a folder of all current membership
application/renewal forms can form the bulk of the membership
register.
- Make decision re investment strategies re KCC term deposits
and have ratified at Committee Meetings if changing.
- Review and pay all outstanding invoices, recording details
in the KCC Financial Books. (For regular recurring and small
invoices you do not need approval, for one-off purchases of any
significance and capital expenditure you need Committee
Approval). All cheques signed must be dual signature.
- Delegate authority to Canteen Manager re Canteen Account,
but obtain monthly balance at Committee Meetings.
- Review and bank all income, recording details in the KCC
Financial Books.
- Monthly - balance the KCC Financial Books against the Bank
Statements received. Supply a copy as backup to the Assistant
Treasurer.
- Confering with the KCC Junior President re Junior Fees for
the season. Note all Junior Membership fees, Junior's Australian
Sailing Membership fees and Junior's Boat Storage fees must be
passed to the KCC Treasurer asap after collection for depositing
into the main KCC Accounts for running the club. The Junior
President/Junior Representative then makes representations to
the KCC Committee for any Junior's funding requests. Junior race
day fees and regatta fees are retained in the Juniors banking
accounts for ancilliary items in relation to junior sailing such
as regatta running, trophies etc.
- Monthly - present KCC Treasurer's Report to Committee
Meeting. (Account Balances, Un-statemented Transactions, Year to
Date Income and Expenditure)
- Attend Committee Meetings, General Meetings
- Review previous years financial position and current
position, taking into account expected income and expenditure
and present recommendation for all the new Season's fees to the
Committee for approval.
- Update KCC Membership form (or supply updates to KCC
Webmaster who will perform the form updates) with revised fees (and any other
changes) and provide to KCC Webmaster prior to 31st July each
year for publication on KCC website. Also supply a copy to Editor for inclusion on Facebook and print at least 40
copies for Clubhouse.
- Approve any expenditure over $100 made by Committee on
behalf of the Club (except in emergency circumstances when any
two Executive Committee Members can approve).
- Maintain the Members Register of all Membership Forms for
the Season. Supply a copy to the Executive Committee, and Webmaster regularly.
During Season
- Utilise Assistant Treasurer whenever you need help to
perform your duties.
- Review the
Quick
Summary of Committee Duties above.
- Emails sent to the treas@kcc.asn.au will be forwarded to the
KCC Treasurer's private email address by the KCC Webmaster
regularly throughout each week. Make sure you have supplied
your current phone number and private email address to all
Committee Members and the KCC Webmaster (note your private phone
number and email address will NOT be stored on the KCC website).
- Review relevant important KCC documents as referenced in
FAQ
77.
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- The Treasurer is a member of the KCC RACE COMMITTEE. Refer
to Sailing Instructions.
- Assisting with compliance with KCC's policy of no cash or
valuables on the premises and no confidential information
maintained on the premises.
- Review and pay all outstanding invoices, recording details
in the KCC Financial Books. (For regular recurring and small
invoices you do not need approval, for one-off purchases of any
significance and capital expenditure you need Committee
Approval)
- Assist Secretary with emptying the KCC Post Office Box
regularly and distributing the mail.
- Delegate authority to Canteen Manager re Canteen Account,
but obtain monthly balance at Committee Meetings.
- Review and bank all income, recording details in the KCC
Financial Books.
- Maintain and pay account in relation to KCC's phone number.
- Maintain and pay account in relation to KCC's EFTPOS
machine.
- Maintain Boat Yard and Junior Storage Shed Key Register as a
subset of the KCC Main Key Register owned and maintained by KCC
President/Vice President. Obtain Junior Monohull details from
Junior President. Other details should come from Boat Storage
Agreements.
- Monthly - balance the KCC Financial Books against the Bank
Statements received.
- Monthly - present KCC Treasurers Report to Committee
Meeting. (Account Balances, Un-statemented Transactions, Year to
Date Income and Expenditure)
- Attend all Committee Meetings, General Meetings, Special
General Meetings and Annual General Meetings.
- General Meetings - present KCC Treasurers Report to
Committee Meeting. (Account Balances, Un-statemented
Transactions, Year to Date Income and Expenditure)
- Make recommendations to Committee re Regatta Fees, Prize $
and any other expenditure.
- Approve any expenditure over $100 made by Committee on
behalf of the Club (except in emergency circumstances when any
two Executive Committee Members can approve).
- Maintain the Members Register of all Membership Forms for
the Season. Supply a copy to the Executive Committee, Webmaster
and Cat Chat Editor regularly. The register is no longer stored
in the Committee members section of the KCC website due to
security concerns.
- Update Australian Sailing Register (old YA Register) for those who have paid their YA Fees
(Coordinate with Secretary who does this).
- On last day of February annually, close off the KCC
Financial Books and Balance against Bank Statements.
- Prepare AGM KCC Financial Statement (see previous years
statement as example) and have this audited by an Accountant,
Auditor or equivalent who is external to the KCC Committee.
- Present audited AGM KCC Financial Statement to KCC Committee
for approval at final monthly Committee Meeting before the AGM
for approval and signing by KCC President and yourself.
- Present KCC Financial Statement to the AGM along with any
recommendations for next season. Copy to Webmaster for inclusion
on Executive Committee Member's Subweb along with supplied
Annual Reports.
- Review and approve expenditure for end of season
Presentation Night.
- Hand over to new Season's Treasurer (usually you complete up
to and including Presentation Night to facilitate easier
transition)
Off-Season
- Utilise Assistant Race Secretary whenever you
need help to perform your duties.
- Review the
Quick
Summary of Committee Duties above.
- The Race Secretary and Assistant Race Secretary are members
of the KCC RACE COMMITTEE. The Race Secretary chairs this
Committee. Refer to
previous years Sailing Instructions.
- Emails sent to the racesecretary@kcc.asn.au will be
forwarded to the KCC Race Secretary's private email address by
the KCC Webmaster regularly throughout each week. Make sure
you have supplied your current phone number and private email
address to all Committee Members and the KCC Webmaster (note
your private phone number and email address will NOT be stored
on the KCC website).
- Review relevant important KCC documents as referenced in
FAQ
77.
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- Attend Committee Meetings, General Meetings. Be the primary
contact for all associations that are enquiring
about/negotiating regattas. Ensure KCC Committee ratifies any
regattas you recommend hosting ,prior to agreeing with the
requestor. Consult KCC Treasurer re fee setting for regattas.
- Assisting with compliance with KCC's policy of no cash or
valuables on the premises and no confidential information
maintained on the premises.
- Write at least 1 Facebook (old Cat Chat) article in the off season, usually
about plans for the coming season. This is good to delegate to
the Assistant Race Secretary.
- Write Race Calendar for the coming Season (usually during
May and June)
- Contact all Local Clubs to get their Regatta Dates
(Great Lakes Sailing Club Forster, Tuggarah Lakes Sailing
Club, Vincentia Sailing Club, Wangi, Concorde-Ryde, Yarra
Bay Sailing Clubs, Port Kembla Sailing Club, Pittwater
Sailing Club)
- Present Draft Calendar to KCC Committee for
ratification.
- Have Race Calendar printed on "Race Programme Cards" -
You'll need 75 printed copies for the start of the Season.
(Usually printed in late July) <== Due to availability of
the Race Calendar online - this is now at the discretion of
the current Committee.
- Ensure Race Calendar Copy is sent to all Local Clubs and
to KCC Webmaster (usually late August).
- Ensure KCC Laptop PC is appropriately updated
with current anti-virus software and timekeeping programs (eg
Sailwave) for the new season. Utilise KCC Webmaster to assist if
necessary.
- Write the Sailing Instructions for the new Season (check for
Racing Rules of Sailing Amendments or new issue first) - You'll
need 40 printed copies for the start of the season. Take to an
off-season Committee Meeting for review by the Race
Committee and formal ratification by the General Committee. Changes after
initial ratifiaction are at the discretion of the Race Secretary
and Assistant Race Secretary who should keep the Race Committee
informed. Send copy to KCC
Webmaster prior to Season starting (Usually late July or August).
- Write the Sailing Instructions for any Regattas in the new
Season. Changes are at the discretion of the Race Secretary and
Assistant Race Secretary who should keep the Race Committee
informed. - You'll need approximately 40 printed copies on the day of the
Regatta. Send copies to KCC Webmaster prior to Season starting
(usually late August or early September).
- Write formal Notice of Race for all Regattas. Send copies to
KCC Webmaster prior to Season starting. Put copy on KCC Facebook
page for
2 months prior to Regatta and also mail to all local Clubs
(usually late August).
- Update and print new Sign-On Sheets, Timekeeper Sheets,
Regatta Sign-On Sheets and KCC Membership Forms for new Season
(about 50 of each). Send copy to KCC Webmaster for Executive Committee
Member's Subweb section safekeeping.
- Check you have Prizes organised for 1st place each week. Get
KCC Treasurer to approve at Committee Meeting. Organise with
Commodore to purchase Regatta Prizes.
- Put up Notice Board Headings for new Season Race Series, put
copy of Sailing Instructions and Race Programme on Notice
Boards, clear obsolete items from Notice Board.
- Check you have Rule Books, Sailing Instructions, Race
Programme in the Support Boat. Also check all equipment
necessary for Racing is serviceable (eg flags in boat, hooters,
race buoys, ropes and anchors). Equipment Officer assists here!
- You are also the Handicapper for all events.
- Assist in maintaining key register of all boats in Boat Yards(usually
this is delegated to the Assistant Race Secretary who works with
the Treasuer off the membership application/renewal forms) and
maintain master copy of all keys. (Also work with
Secretary/Treasurer's Membership Register to assist with this.).
- Provide advice and consultancy to the Junior Division
Representatives in relation to sailing and safety at KCC.
During Season
- Utilise Assistant Race Secretary whenever you need help to
perform your duties.
- Review the
Quick
Summary of Committee Duties above.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Emails sent to the racesecretary@kcc.asn.au will be
forwarded to the KCC Race Secretary's private email address by
the KCC Webmaster regularly throughout each week. Make sure
you have supplied your current phone number and private email
address to all Committee Members and the KCC Webmaster (note
your private phone number and email address will NOT be stored
on the KCC website).
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- The Race Secretary and Assistant Race Secretary are members
of the KCC RACE COMMITTEE. The Race Secretary chairs this
Committee. Refer to
Sailing Instructions.
- The Race Secretary and Assistant Race Secretary are members
of the RACE OFFICIALS on a sailing day. The Race Secretary
chairs these Officials. Refer to
Sailing Instructions.
- Assisting with compliance with KCC's policy of no cash or
valuables on the premises and no confidential information
maintained on the premises.
- Attend all Committee Meetings, General Meetings, Special
General Meetings and Annual General Meetings.
- Write at least 2 Facebook (old Cat Chat) or website news
articles per annum re racing at KCC. This is good
to delegate to the Assistant Race Secretary.
- Vice President organises Duty Rosters. You assist by
reviewing and authorising any changes to the roster at the last
minute.
- Run Regattas (often, but not always the Race Secretary / Assistant Race
Secretary is "Officer of the Day and Timekeeper")
- Weekly:-
- Obtain Weather Forecast and place on Notice Board.
- Place previous Race Days Results on Notice Board.
- Brief Officer of the Day and Boat Captain re the Day's
Racing.
- Check that Sign-on/off Sheets and Time Keepers Sheets
have been put out.
- Perform Race Briefing as per Sailing Instructions then
hand control to the Boat Captain.
- At least 1 hour after Racing - obtain Sign-on/off Sheets
and Time Keepers sheets from Officer of the Day.
- Run/calculate Results, print and forward to the KCC
Webmaster (usually Sunday or Monday evening). Maintain an official record of
results including all sign-on/off & timekeeper sheets etc.
Supply copy of sign-on sheets and timekeepers sheets to
Webmaster who will run a second check of results prior to
website publication.
- Be aware of what boats are in or require storage in the
KCC Boat Yards and authorise boats on behalf of the Race
Committee wishing access. Coordinate with KCC Treasurer and
President/Vice President who will maitain key registers
based on Storage Aggrements received.
- Provide advice and consultancy to the Junior Division
Representatives in relation to sailing and safety at KCC.
- After last event for Season, supply/assist President and
Treasurer with recommendations for Trophies as a result of the
Season's Racing. Assist Prize selection and with presentations
at the Presentation Night.
- Hand over to new Season's Race Secretary.
- Responsible for representing the KCC Junior Division
interests to the KCC Committee and membership.
- Review the
Quick
Summary of Committee Duties above.
- Emails sent to the junior@kcc.asn.au will be forwarded to
the KCC Junior President's private email address by the KCC
Webmaster regularly throughout each week. Make sure you have
supplied your current phone number and private email address to
all Committee Members and the KCC Webmaster (note your private
phone number and email address will NOT be stored on the KCC
website).
- Review relevant important KCC documents as referenced in
FAQ
77.
- Assist in maintaining current minutes, reports, important
documents, forms and templates in the Executive Committee
Subweb section of the KCC website by supplying to the Webmaster. You will be supplied
access credentials for the season by the KCC Webmaster soon
after the AGM.
- The Junior President is a member of the KCC RACE COMMITTEE. Refer
to Sailing Instructions.
- Duties include:-
- Use Junior Division Representative as your Assistant.
- Setting the sailing dates and times for Junior Division
sailing and supplying to Race Secretary/Webmaster the Season
Program before end of August each year.
- Setting the format of sailing for the Junior Division.
Supply all Notices of Race and Sailing Instructions to Race
Secretary and Webmaster at least 2 months prior to any events.
- Confering with the KCC Treasurer re Junior Fees for the
season. Note all Junior Membership fees, Junior's Australian
Sailing Membership fees and Junior's Boat Storage fees must
be passed to the KCC Treasurer asap after collection for
depositing into the main KCC Accounts for running the club.
The Junior President/Junior Representative then makes
representations to the KCC Committee for any Junior's
funding requests. Junior race day fees and regatta fees are
retained in the Juniors banking accounts for ancilliary
items in relation to junior sailing such as regatta running,
trophies etc.
- Assisting Treasurer and President with who has what keys
re Junior Boat storage. Make sure a copy of Junior Boat
Storage keys is with the President and Treasurer and a copy
on the master Key Tag.
- Annual review and maintenance of the "Juniors
Information & Comptency
Level Pack" guidelines and then
supply to the Webmaster for publication on the KCC website.
- Assisting / advising in relevant members obtaining
Working with Children clearances if required by government
legislation for the Juniors at the club.
- Ensuring there is adequate 2 stroke fuel (and 2 stroke oil if
mixing at the Club) for 2 stroke motors on KCC rubber duckys
(check the motor is 2 stroke!!!). The Commodore and/or Treasurer often holds
fuel cards donated for the purchase of fuel and oil. If a
fuel card is not available, then reimbursement is obtained
from the Treasurer upon presentation of a copy of the
receipts. Reminder: Never put 2-stroke fuel in the Tractor
or KCC1 (KCC1 has a separate 2 stroke oil tank). Never run
2 stroke motors on Unleaded fuel alone.
- Ensuring that 2 stroke fuel that has been mixed is
clearly labelled on the fuel container as 2 stroke fuel.
- Representing the Junior Division, when required, at
Committee Meetings, Annual, Special and regular General
Meetings.
- Organising Junior Division parents, guardians and
others at KCC with maintenance of the Junior Division
sailing boats, equipment and storage areas at working bees
and on scheduled sailing days.
- Assisting the Publicity Officer, Editor,
President and Webmaster in the promotion of Junior Division
sailing at KCC.
- Organising Junior Division sailing days including
organising assistance from parents, guardians and other KCC
members as necessary to directly supervise the sailing
activities. Juniors participating must not be left
unsupervised when on the water or beach.
- Performing Junior Division Officer of the Day role on
Junior Division sailing days unless organised otherwise. The
Junior Division OOD is subordinate to the KCC Race Officials
on a sailing day, however the KCC Race Officials shall take
into account the Junior Division when making any decisions
in relation to sailing and safety.
- Authorising storage of Junior monohulls in the KCC
Junior Monohull Storage Shed and making sure the appropriate
Boat Storage Agreement has been completed and forwarded to
the KCC Treasurer and President/Vice President. Forward a
copy of who has Storage Shed keys to the KCC Treasurer and
KCC President/Vice President at least annually or whenever a
boat is added or removed permenantly to/from the Storage
Shed.
- At the end of the Sailing Season make recommendations
to Race Secretary/Commodore/Treasurer re trophies and prizes
for the Junior Division for the Presentation Night.
- Supply all results to Webmaster for
publication/archiving on the KCC website. (if not done
weekly, then these should be supplied to the Webmaster in
late April each year for publication to the website the day
after the annual Junior's presentation night)
- Hand over to new season's Junior President and Junior Division
Representative. Usually you complete up to and including the
Presentation Night to facilitate an easier transition.
General Committee Duties
- Assisting the relative Executive Committee Member in their
roles or with their duties or standing in if they are absent or
unable to perform their duties.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Make sure you have supplied your current phone number and private
email address to all Committee Members and the KCC Webmaster (note
your private phone number and email address will NOT be stored on
the KCC website).
- Review relevant important KCC documents as referenced in
FAQ
77.
- Responsible for the KCC Committee Vessels, their trailers,
tractor and their safety gear.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Ensuring maintenance is carried out on boats, boat
motors, trailers, tractor and safety gear.
- Ensuring there is adequate fuel and oil for KCC1
Committee Vessel and the tractor for the day's racing. The
Commodore and/or Treasurer often holds fuel cards donated
for the purchase of fuel and oil. If a fuel card is not
available, then reimbursement is obtained from the Treasurer
upon presentation of a copy of the receipts. For regattas
you may also need to check fuel and oil for KCC2 Committee
Vessel (rubber ducky). On other sailing days the Junior
Division Representative will look after KCC2 fuel and oil.
Reminder: Never put 2-stroke fuel in the Tractor or KCC1
(KCC1 has a separate 2 stroke oil tank). Never run KCC2 on
Unleaded fuel alone.
- Ensuring that fuel and oil is stored in containers
clearly labelled as such for their purpose.
- Ensuring tractor, boats and trailers are registered and
undergo any necessary inspections.
- Checking with and making recommendations to the KCC
Secretary that boats, tractor and trailers are insured
adequately.
- Winterising the boats, trailers, tractor and safety gear
in the off season and preparing for new season.
- Organising rectification of faults on all boats, their
motors, trailers, tractor and gear. This can often be
coordinated with the Equipment Officer.
- Ensuring registration labels are current and displayed
correctly on all boats, trailers and the tractor.
- Store all original registration and other documentation
such as instructional manuals etc with the KCC Secretary.
- Attend KCC Committee, General, Special and Annual
General Meetings.
- Responsible for the KCC Canteen.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Maintenance and security of the EFTPOS machine
available in the club. (The Treasurer will pay any fees /
invoices in relation to this)
- Selecting food and drink stocks and
stocking Canteen such that adequate food and drink is
available for all events.
- Purchase ancillary items for the club
such as cleaning products, soap, toilet paper, paper towels
etc as part of the Canteen purchases. (generally items that
would be purchased in the same stores as the Canteen food
and/or drink).
- Maintain food and drink according to
expiry dates and dispose of expired items. If in doubt,
throw it out!
- Ensuring legislated minimum hygiene
standards are met in the Canteen area and in any food
preparation.
- Setting the prices such that the Canteen
makes a modest profit. Coordinate this with the KCC
Treasurer and KCC Licensee (who sets alcoholic drink prices
and supplies required signage re the Licensing Act).
- Make sure person's under 18 are not in the Canteen
serving area or have access to alcohol fridges/storage when
alcoholic drinks are avalable to be sold.
- Maintaining a set of financial books of
income/expenditure/invoice copies and presenting account
balances/income and expenditure to Committee at regular
Committee Meetings.
- Passing any Race Day fees, Membership and Regatta fees
collected in the canteen to the KCC Treasurer for depositing
into the main KCC banking accounts either weekly or monthly
as agreed. Advising of such fees to the KCC Treasurer if
they were collected via EFTPOS.
- As at the end of February, creating a
yearly (1st March to 29th February) income and expenditure
and account balances in relation to the Canteen Account and
presenting to Treasurer for inclusion in AGM Financial
Statement.
- Perform full stock take at least once
annually on all Canteen stock.
- Custodian of the Canteen Account cheque
books/ Bank Account (as delegated by the Treasurer) and
ensuring only authorised personal have signing authority to
this account.
- Coordinate with the Social Secretary,
Race Secretary, Cruising Division Representative and
President re any events, regattas, presentation night that
require provision of food and drink from KCC Canteen.
- Opening Canteen each Race Day and locking
up at the completion of the Race Day. (The Officer of the
Day should either work in the Canteen or organise someone to
work in the Canteen each day and clean up afterwards. This
is not the Canteen Managers job!). The Canteen Manager does
set up the hot water urn and put food such as Pies, Sausage
Rolls into the warmer and switch onto a low heat.
- At completion of Season confer with
Treasurer re transfer of any balances from Canteen Accounts
to general KCC Accounts.
- Assisting with compliance with KCC's
policy of no cash or valuables on the premises.
- Attend KCC Committee, General, Special and Annual
General Meetings.
- Responsible for the Club's official Facebook articles or
articles on the KCC Website news pages (equivalent of the old Chat Chat magazine).
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Coordinating all formal input articles to Facebook (old Cat
Chat) - Regulars from President and Race Secretary and
others as required.
- Ensuring relevant Notices of Race, Calendars, Duty
Rosters and Notices of Meetings(General, AGM and Special)
and any Motions on Notice are linked to the KCC website with correct
pre-notice. Usually this is 2
months prior to the event or meeting.
- Ensuring current Membership Forms are
linked to from Facebook.
- Coordinating with Publicity Officer for
advertising. This includes setting any
advertising rates which may be in cash or services to the
Club.
- Proof reading all formal Facebook articles prior to
distribution via Facebook (it is often a good idea to have KCC President
or Vice President also proof read)
- Attend KCC Committee, General, Special and Annual
General Meetings.
- Responsible for representing the Cruising Division on the
Committee.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- The Cruising Division Representative is a member of the
Cruising Division Race Committee and the Cruising Division Race
Officials and in the absence of the Race Secretary chairs these.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Setting the Race Calendar for the
Cruising Division for the Season.
- Keeping the Cruising Division appraised
of relevant news and information re the running of the KCC.
- Preparing any Notice of Race for the
Cruising Division (e.g. Mega Multi Regatta usually at
Easter).
- Notifying members and prospective
non-members re Cruising Division Regattas and special events
(e.g. Mega Multi Regatta, Australia Day Marathon etc)
- Updating and maintaining the Cruising
Division Sailing Instructions (and any Regatta Sailing
Instructions)
- Providing all Race Calendars, Notices of
Race and Sailing Instructions to the Race Committee for
review and approval.
- Setting Cruising Division handicaps and
scoring all Cruising Division Races.
- Supplying copies of all Cruising Division
Notices of Race, Sailing Instructions, Race Calendars,
Results and other relevant documentation to the KCC Race
Secretary, KCC Webmaster and KCC Editor for
publication on Notice Boards, Website and on Facebook.
- Organising and being a participant on any
Protest Committees for the Cruising Division (except where
the protest involves the Cruising Division Representative
themselves)
- Organising trophies and prizes for all
Cruising Division end of season and regatta events. Refer to
the KCC Race Secretary and Treasurer for budgetary
assistance.
- In coordination with the Social
Secretary, Canteen Manager, Licensee and/or other willing
Committee Members, organising all social aspects to Cruising
Division events.
- Supplying at least one Cruising Division
reports to the KCC Editor per annum for publication on
Facebook.
- Attend KCC Committee, General, Special and Annual
General Meetings.
- Responsible for representing KCC's interests on external
Committees or at external meetings that concern the Club where
the President/Vice President is unable to attend or has
delegated the item.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- You should not commit on behalf of KCC without first
obtaining KCC Committee approval at the regular KCC Committee
Meetings.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Attend KCC Committee, General, Special and Annual General
Meetings.
- Responsible for all maintenance at the Club.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Organising for honour boards to be
updated in the off season.
- Repair or replacement of all faulty items
pertaining to the Club whether it be replacing a buoys
anchor line, organising a fridge repair, changing a washer
or other items. For repair or replacement of items over
$100, please seek guidance of the KCC Executive Committee. You can
seek payment or re-imbursement by presenting receipts or
invoices to the Treasurer.
- You are not responsible for the actual Boat,
Trailers, Tractor or Boat Safety Gear (as required to
register the boat) but if available and
competent you should try and assist the Club Boat Captain.
- Ensuring Club safety equipment is
serviceable. e.g. Fire extinguishers, hoses, first aid kit,
exit signs etc.
- Ensuring the Club has a nominated person
who is qualified to act as a Safety Auditor/Officer as per
YA standards.
- On Working Bee days, assisting and
advising the President re task organisation and work to be
done. If President and Vice President is not available you
should lead the Working Bee.
- Attend KCC Committee, General, Special and Annual
General Meetings.
- Provide advice, consultancy and assistance to the
Junior Division Representatives in relation to equipment at
KCC.
- Responsible for promoting KCC and gaining sponsorship for
events and the KCC website.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Publicising KCC Club events and Regattas via various media
and to relevant Clubs or Organisations (obtain Committee
approval first!).
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Attend KCC Committee, General, Special and Annual General
Meetings.
- Responsible for organising all social events at KCC after
obtaining approval and budget from the KCC Committee.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Attend KCC Committee, General, Special and Annual General
Meetings.
- Duties include leading the organising of function set-up,
venue selection, function publicity, bookings, food, drink,
decorations, entertainment and post function clean-up tasks in
conjunction with assistance from Canteen Manager, Licensee,
Publicity Officer and other relevant Committee Members re:-
- BBQs
- Regattas
- Fundraising
- Presentation Night
- Responsible for representing the KCC Junior Division
interests to the KCC Committee and membership and assisting the
KCC Junior President.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Assisting Junior President in performing their duties.
See Junior President under the Executive.
Auxiliary Duties (non-Committee)
Auditor (independent from Club)
- External to KCC and responsible for auditing the KCC Annual
Financial Statements as provided by the KCC Treasurer in
accordance with the legislative conditions of the Incorporation
Act after end of February but before the final Committee Meeting
preceding the KCC AGM each year.
- Responsible for representing their respective Divisions at
the KCC as per the Sailing Instructions.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Leading Protest Committees for boats in Divisions other
than their own where they themselves are not involved.
- Representing their Divisions at any meetings or
sub-committees called by the Race Secretary in regard to
racing.
- Providing guidance to new or inexperienced sailors in
their divisions.
- Assisting on TRY SAILING days or Regattas that may be
organised at the KCC.
- When reasonably requested, organise sailors from their
divisions to assist with Junior monohull sailing.
- Provide advice and consultancy to the Junior Division
Representatives in relation to sailing and safety at KCC.
- Responsible for the greenery re the grounds of KCC including
304 Prince Charles Parade, 310 Prince Charles Parade and the
Back Boat Yard and their footpaths.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Lawn Mowing & Whipper Snipping
- Maintenance/trimming etc of trees and gardens
- Weed control (including removal/poisoning of bindis in
main briefing area) of KCC
- Mowers (ride on) and hand push mower maintenance
- Whipper Snipper and garden tool maintenance.
- Fueling/Oil of mowers and Whipper Snippers.
- Garnering assistance in outside maintenance of gardens,
trees and lawns at working bees.
- If no Green Keeper is appointed in a sailing season the
Equipment Officer or President shall allocate out the above
duties on Working Bees.
- Responsible for ensuring all legislative requirements of the
Licensing Act as they pertain to KCC Inc are met at KCC.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Duties include:-
- Setting prices for all alcoholic
beverages that may from time to time be available at KCC.
- Ensuring compliance by the Club and
members of the conditions of KCC's restricted alcohol
license including signage.
- Ensuring at least one Club Member who has
completed the "Responsible Serving of Alcohol" (RSA)
certificate is present in the Canteen area whenever alcohol
is being served.
- Ensuring the Club's policy of no alcohol
being served prior to the completion of all racing, is
adhered to and then only on authorised days, between
authorised times.
- Annual review/update/application for
License and supply of dates to the relevant authorities.
- Responsible for promotion and goodwill re KCC in the
local Community.
- Responsible for maintaining and supporting the KCC website/domain/security
certificates and email addresses of KCC.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Responsible for creation, deletion and maintenance of KCC
e-mail addresses :- KCC Webmaster and its aliases (KCC
President, KCC Vice President, KCC Treasurer, KCC Secretary, KCC
Race Secretary and KCC Junior President).
- Controlling the passwords of the email addresses and
forwarding/redirecting KCC emails to the appropriate KCC
Executive Committee Member regularly throughout the week.
- Obtain funding from the KCC Treasurer for the KCC website
hosting, email, domain name and security certificate.
- Review relevant important KCC documents as referenced in
FAQ
77.
- Publishing all Race Calendars, Membership Forms, Results,
Notices of Race, Rosters, Sailing Instructions and other
pertinent information re KCC on the
"www.kcc.asn.au" website.
- Maintenance of the protected Executive Committee Subweb
section on the
KCC website and controlling access to it such that only the
Executive Committee and Webmaster have the credentials to access
it. Maintenance of the access credentials to all sections of the
KCC website.
- Assist in maintaining Miscellaneous Templates in the Executive Committee Subweb section of the KCC website.
- Inspect and check that catamarans and junior monohull boats conform to the YA Special
Regulations for the Race Category required by the Committee of
the KCC.
-
Review the
Quick
Summary of Committee Duties above
at the top of this webpage.
- Issue and certify compliance forms.
- Attend a lecture and exam for reaccreditation when the RRS
are changed.
- Update the Special Regulations as amendments are
made.
- Make sure you have supplied your current phone number and
private email address to all Committee Members and the KCC
Webmaster (note your private phone number and email address will
NOT be stored on the KCC website).
- Review relevant important KCC documents as referenced in
FAQ
77.
Top of Page
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Additional Resources
Index of Committee Duties
Index of Auxiliary Duties
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